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Job openings for personal assistant in pune

Personal Assistant

Pune

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Superior communication and administrative skills to relieve top management personnel of tactical problems

Responsibilities

Manage Director€™s electronic diary, assessing priority of appointments and reallocation as necessary.
Manage Director€™s travel arrangements (including visas/accommodation).
Process Director€™s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
Maintain Director€™s office systems, including data management and filing.
Maintain records of Director€™s contacts.
Screen calls, enquiries and requests, and deal with them when appropriate.
Assist Director in researching and following up with action on matters which fall within the Director€™s responsibility €“ chasing responses, triggering follow-up action.
Produce documents, briefing papers, reports and presentations for the Director.
Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
Manage arrangements for Trustees€™ and Sub-Committee meetings, including production/distribution of agenda and papers.
Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
Meet and greet visitors at all levels of seniority.
Supervise all Trust incoming/outgoing mail.
Any other duties as may reasonably be required by the Director.
Director€™s contacts.
Trust funding partners.
Conference facility, catering and accommodation personnel.

Technical
Knowledge about MS office
Analytical skills

Behavioural
Communication Skills
Time management

Experience 3 - 4 Years
Salary 2 Lac To 2 Lac 50 Thousand P.A.
Industry Front Office / Reception / Computer Operator / Assistant
Qualification Diploma, Other Bachelor Degree, M.Com
Key Skills Secretarial Activities





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